Download & Submit Documents

This agreement is intended to authorize Crodymi LLC to identify, collect, inspect, preserve, review,
and analyze whatever vehicle-, device-, media-, fleet-, mechanical-, and research-related information
is lawfully available and relevant to the current crash or matter under investigation.
Client Instructions: If you do not know an answer, write “Unknown.” If a question does not apply,
write “N/A” or draw a single line through that space. If more space is needed, attach a note or
additional page. Please do not guess; provide the best information presently available.
02. Crash / Matter Information
Claim ID / Case No.: Incident Date & Time:
[See completed client details attached to this agreement] [See completed client details attached to this agreement]
Incident Location.:[See completed client details attached to this agreement] [See completed client details attached to this agreement]
Police / Report No.: [See completed client details attached to this agreement] Jurisdiction / Agency: [See completed client details attached to this agreement]
Type of Matter:
Current Matter: [See completed client details attached to this agreement] Insurance / Civil / Criminal / Other
03. Vehicle and Requestor Information
Year: [See completed client details attached to this agreement] Make: [See completed client details attached to this agreement] Model: [See completed client details attached to this agreement] Color: [See completed client details attached to this agreement]
VIN (17 digits): License Plate / State:
[See completed client details attached to this agreement] [See completed client details attached to this agreement]
Vehicle Owner Name: Owner Phone #:
[See completed client details attached to this agreement] [See completed client details attached to this agreement]
Owner Email: Requestor Name (if different):
[See completed client details attached to this agreement] [See completed client details attached to this agreement]
Requestor Phone #: Requestor Email:
[See completed client details attached to this agreement] [See completed client details attached to this agreement]
Vehicle Location: Location Contact / Phone #:
[See completed client details attached to this agreement] [See completed client details attached to this agreement]

Incident Type
Please check all that apply:
☐ Vehicle vs. Pedestrian
☐ Vehicle vs. Fixed Object
☐ Vehicle vs. Wall / Barrier
☐ Vehicle vs. Pole / Post / Sign
☐ Vehicle vs. Tree / Fence / Structure
☐ Vehicle vs. Ground / Embankment / Ditch / Hill
☐ Loss of Control
☐ Rollover
☐ Vehicle Entered Water / Submersion
☐ Vehicle Fire / Burn Damage
☐ Suspected Vandalism
☐ Suspected Intentional Damage / Non-Accident Event
☐ Other: [See completed client details attached to this agreement]
Pedestrian / Non-Occupant Information (if applicable)
Pedestrian / Person Name: [See completed client details attached to this agreement]
Phone / Contact Information: [See completed client details attached to this agreement]
Relationship to Matter: [See completed client details attached to this agreement]
Reported Position / Path of Travel: [See completed client details attached to this agreement]
Point of Contact with Vehicle (if known): [See completed client details attached to this agreement]
Injury Information / Summary (if known): [See completed client details attached to this agreement]
Fixed Object / Scene Information (if applicable)
Object Struck: [See completed client details attached to this agreement]
Object Owner / Agency (if known): [See completed client details attached to this agreement]
Object Location: [See completed client details attached to this agreement]
Reported Damage to Object: [See completed client details attached to this agreement]
Did the vehicle strike more than one object? ☐ Yes ☐ No
If yes, describe in order of impact: [See completed client details attached to this agreement]
Loss of Control / Roadway Information (if applicable)
Reported Loss of Control Type: [See completed client details attached to this agreement]
Road Surface: [See completed client details attached to this agreement]
Weather / Lighting: [See completed client details attached to this agreement]
Did the vehicle leave the roadway? ☐ Yes ☐ No
Did the vehicle overturn/roll? ☐ Yes ☐ No

Did the vehicle enter a ditch, slope, embankment, or hill? ☐ Yes ☐ No
Describe: [See completed client details attached to this agreement]
Fire / Water Exposure Information (if applicable)
Was the vehicle ever submerged in water? ☐ Yes ☐ No
If yes, describe extent and duration if known: [See completed client details attached to this agreement]
Was the vehicle ever involved in fire or burn damage? ☐ Yes ☐ No
If yes, describe extent and area(s) affected: [See completed client details attached to this agreement]
Suspected Vandalism / Non-Accident Event Information (if applicable)
Is the claim that this may not have been an accident? ☐ Yes ☐ No
Is vandalism suspected? ☐ Yes ☐ No
Reason vandalism or intentional damage is suspected:
Any known witnesses, video, photos, or security footage? ☐ Yes ☐ No
If yes, describe: [See completed client details attached to this agreement]
Data / completed reconstruction report may be sent to:
1.[See completed client details attached to this agreement] [See completed client details attached to this agreement]
2.[See completed client details attached to this agreement]
04. Purpose, Reconstruction Services, Deliverables, and Additional Work
This agreement authorizes Crodymi LLC to inspect, document, analyze, and reconstruct the subject
collision using reasonably available, lawfully accessible, and materially relevant evidence, including
vehicle evidence, scene evidence, photographs, video, measurements, records, downloads, diagrams,
witness-related materials, and other reconstruction sources. The purpose is to develop a professional
understanding of the crash circumstances, vehicle movements, sequence of events, impact conditions,
causation issues, and other relevant facts in the claim, investigation, or lawsuit. Deliverables may
include photographs, measurements, diagrams, calculations, timelines, spreadsheets, notes, visual
materials, analytical reports, reconstruction opinions, or documentation of attempted inspections,
unavailable evidence, or technical limitations. If additional work, travel, testing, tools, third-party
services, analysis, or authorizations become reasonably necessary, Crodymi LLC may revise the
estimate or seek approval; however, if timely response is not received and such work is reasonably
necessary to preserve, inspect, document, or protect relevant reconstruction evidence, Crodymi LLC
may proceed in its reasonable professional judgment, and such work may be billed accordingly.

05. Payment, Report Release, and Preservation of Work
Unless otherwise agreed in writing, payment is due in accordance with the applicable quote, invoice,
retainer, authorization, or service agreement. The person or entity requesting the services shall be
responsible for all fees, costs, and expenses unless Crodymi LLC agrees in writing to bill another party.
The Client understands and agrees that payment is for the professional services, time, analysis, and work
performed by Crodymi LLC, and is not contingent upon whether the report is ultimately needed, used,
submitted, relied upon, or introduced in any claim, negotiation, lawsuit, hearing, or other matter.
Accordingly, all agreed-upon fees remain due in full upon completion of the work or preparation of the
deliverable. The Client’s failure to respond, provide information, approve scheduling, supply expected
materials, or otherwise cooperate in a timely manner shall not delay, reduce, or excuse payment for
services already performed, time reserved, costs incurred, or work product prepared.
☐ Individual Responsibility
I am requesting the services and agree that I am personally responsible for payment.
Name: [See completed client details attached to this agreement]
☐ Entity / Estate / Company / Legal Representative
I am requesting the services on behalf of the following party and confirm that I have the authority to
bind that party to payment.
Responsible Party: [See completed client details attached to this agreement]
Authorized Representative/Title:
If the party responsible is not properly identified, the signer lacks authority to bind that party, or
payment is refused, the signer agrees to be personally responsible for all amounts due. Reasonable
additional charges may apply for rush work, travel, waiting time, shipping, storage media, third-party
costs, or approved expanded scope. Charges may also apply for scheduled, attempted, or partially
completed services, even if access is denied, delayed, limited, or no data is recovered. Crodymi LLC
may withhold final deliverables until payment obligations are satisfied, except where preservation duties,
legal requirements, or prior written agreements provide otherwise. Balances unpaid after 30 days may
incur a late fee of up to 10%. After 60 days, Crodymi LLC may suspend work and pursue collection
costs and other legal remedies.
06. Completion and Review Clause
Crodymi LLC’s work is considered complete when the agreed deliverable is first sent to the Client
or the Client’s authorized representative. Completion does not depend on the Client giving approval,
feedback, or confirmation.
The agreed fee includes up to two (2) review rounds only, limited to reasonable corrections or
clarifications within the original scope and based on materials already provided before first delivery.
Any additional review, revision, rewrite, restyling, supplemental work, or work based on newly
submitted evidence will be billed separately.
Any request for an included review round must be made within seven (7) calendar days after
delivery. If no such request is made within that time, the work will be deemed accepted and complete.

If the Client pauses review, becomes unresponsive, or otherwise fails to proceed for fourteen (14)
calendar days, the work will be deemed complete and the matter closed.
If additional evidence is expected but not provided within thirty (30) calendar days, the matter
will be treated as closed and all work performed, costs incurred, and amounts invested by Crodymi
LLC will remain due.
Any request made after closure, inactivity, or the expiration of the review window will be treated
as new work and billed at Crodymi LLC’s then-current case-file review rate and any other applicable
rates.
If the Client abandons the matter for any reason, the Client remains responsible for payment for all
work performed and all costs or commitments made in connection with the assignment.
07. Good-Faith Professional Services and Limitation of Responsibility
Crodymi LLC provides services in good faith using professional judgment, available tools, accepted
methodologies, and information made available to us at the time of the engagement. Our work is intended
to assist the client, court, insurer, investigator, or other authorized recipient in understanding available
evidence; however, our work should be considered together with all other relevant facts, records,
statements, measurements, inspections, and case evidence.
Because Crodymi LLC does not manufacture the vehicle, the modules, the software, the hardware,
the fleet platform, the infotainment platform, or third-party data systems involved, the undersigned
agrees that Crodymi LLC shall not be responsible for missing records, corrupted records, inaccessible
modules, inaccurate third-party records, platform limitations, service outages, overwritten data,
spoliation caused by others, or conclusions drawn by others outside the scope of our report. To the extent
permitted by law, any claim arising directly from this engagement shall be limited to the amount actually
paid to Crodymi LLC for the specific services giving rise to that claim.
This report is based on the evidence and information provided by the client as of (Date). Crodymi
LLC reserves the right to amend these findings should new or conflicting information become available.
08. Governing Law
This agreement shall be governed by the laws of the State of Texas, unless another controlling law
applies by operation of law. Before filing any legal action, the parties agree to make a good-faith effort
to resolve any dispute arising out of or relating to this agreement through discussion and informal
resolution. If the dispute cannot be resolved in that manner within a reasonable time, then either party
may bring the matter before a court of competent jurisdiction in Dallas County, Texas, unless
otherwise required by law.
09. Termination / Cancellation:
You may terminate this agreement at any time by providing written notice to Crodymi LLC. Upon
receipt of that notice, further work will stop. Please note that the requesting party remains responsible
for all fees, travel costs, and expenses for work already performed or scheduled up to the date of
cancellation. Our goal is to provide a clear, professional, and evidence-based understanding of the

incident. Once the signed agreement is returned, we will be able to proceed. Please contact me directly
with any questions regarding the agreement or the reconstruction process.
10. Data, Confidentiality, Retention, Security, and File Handling
Client understands that Crodymi LLC may receive, collect, review, store, use, and maintain case-
related materials and information, including but not limited to photographs, videos, reports, contact
information, vehicle information, collected data, and other documents or files reasonably necessary to
perform the requested accident reconstruction and or analysis services. Such materials may be used
only for the requested services, related communications, billing, recordkeeping, internal administrative
purposes, and other lawful case-related purposes.
Crodymi LLC will use reasonable administrative, technical, practical, and organizational safeguards to
protect the integrity, confidentiality, and security of case materials and related data from unauthorized
access, use, disclosure, alteration, or loss. Crodymi LLC may share such materials only with the Client,
the Client’s authorized representatives, attorneys, courts, insurers, experts, vendors, contractors,
service providers, or other persons or entities reasonably necessary to complete the assignment, or as
otherwise required by law, court order, or legal process.
Unless otherwise agreed in writing or required by law, court order, insurance obligation, professional
responsibility requirement, or preservation duty, Crodymi LLC may retain case materials, collected
data, work files, and final deliverables for its normal business recordkeeping period, which may be up
to three (3) years after conclusion of the matter. After that period, Crodymi LLC may, in its discretion,
archive, securely store, transfer, delete, destroy, or otherwise dispose of such materials.
The Client may request the return, transfer, or destruction of specific data sets or materials, subject to
any legal preservation duties, outstanding payment obligations, and Crodymi LLC’s internal
recordkeeping, insurance, and professional responsibility requirements. Once reports, deliverables, or
other files are released to the Client or the Client’s authorized representative, the Client becomes
responsible for their storage, backup, security, and further distribution.
11. Client Authorization and Acknowledgments
By signing this agreement, the undersigned authorizes Crodymi LLC to proceed with reasonable
efforts to identify, access, preserve, retrieve, inspect, document, analyze, and report on the information
described in this agreement to the extent such information exists, is relevant, is technically obtainable,
and is lawfully accessible.
The undersigned acknowledges that some vehicles, systems, platforms, or records may not contain
the expected information, may contain incomplete information, may require additional permissions,
may require additional cost, or may not be technically accessible due to damage, encryption, non-
support, missing hardware, account restrictions, lack of custody, or third-party limitations. Crodymi
LLC does not guarantee that any specific dataset will exist or that any particular source will be
recoverable.
The undersigned further acknowledges that some sources—especially infotainment, telematics,
app-based, cloud-based, or third-party records—may contain non-crash-related personal, location,

usage, or communication information. Crodymi LLC will endeavor to limit access, review, and
reporting to material that is relevant to the engagement, reasonably necessary, and legally authorized.
12. Client Responsibility After Release
Once any deliverable has been released to the client or the client’s authorized representative, it
becomes the client’s sole responsibility to safeguard, store, manage, and protect that data and those
materials. Crodymi LLC will not be responsible for any loss, corruption, unauthorized access,
unauthorized use, alteration, or distribution of the data after release. Clients are encouraged to back up
all files immediately upon receipt and to maintain appropriate security measures. Additional privacy
and data-handling terms are available in Crodymi LLC’s Privacy Policy.
13. Notes, Exceptions, or Limits on Authorization
14. Permission to Access, Use, Review, and Analyze Data and Case Materials
Basis of authority to permit access, use, review, analysis, and reliance on the data or materials.
Please check the one that best applies. If more than one basis applies, you may check multiple boxes:
Documented proof attached, if applicable: ☐ Yes ☐ No ☐ N/A
☐ I am the legal owner or lessee of the vehicle that contained or generated the data to be retrieved.
☐ I am the administrator, executor, or personal representative of the estate that owns or leases the
vehicle.
☐ I am an attorney or legal representative of the owner, lessee, or authorized party, and I have the
authority to request these services.
☐ I am a law enforcement, agency, or governmental representative with legal authority or documented
permission to authorize access or retrieval.
☐ I represent an insurer, employer, fleet operator, management company, or other entity with
documented authority and/or owner permission to authorize these services.
☐ Other Documented Authority. I have other written or otherwise documented authority, where legally
sufficient, to authorize these services. Describe:
15. Signature and Consent
By signing below, I confirm that I have read this Agreement in full and the information I have
provided is true to the best of my knowledge and belief, and that I authorize Crodymi LLC to access,
document, preserve, retrieve, review, analyze, and use available vehicle-, crash-, and case-related data,
records, and materials to the extent permitted by law and by the authority I hold or have received. I
understand that Crodymi LLC seeks to operate in good faith and in a lawful and ethical manner, and
that this authorization is intended to support that process. This includes operating consistently with the
Driver Privacy Act of 2015, which limits access to event data recorder data except under specified
authority; the Drivers’ Privacy Protection Act of 1994, which restricts the obtainment, use, and
disclosure of personal information from state motor vehicle records except as permitted by law; and
Section 5 of the Federal Trade Commission Act, which prohibits unfair or deceptive practices,

including practices involving the use or protection of consumers’ personal information. By signing
below, I authorize Crodymi LLC, to the extent legally permitted, to obtain, review, analyze, and use
such data and related materials for investigation, documentation, reconstruction, reporting, and other
good-faith case-related services described in this Agreement.
I acknowledge and agree that any report, findings, analysis, opinion, data, or other work product
provided by Crodymi LLC will be used only for lawful and proper purposes relating to this matter. I
will not misuse, misrepresent, alter, distort, or selectively present the report or its contents in any effort
to improperly strengthen, inflate, support, or advance any false, misleading, fraudulent, deceptive, or
bad-faith claim, defense, demand, or position involving an insurer, court, opposing party, attorney,
investigator, tribunal, or any other person or entity. I further agree not to use this report in connection
with any scam, insurance fraud, staged event, false statement, concealment of material facts, or any
other unlawful or improper purpose. The Client shall be fully responsible, to the fullest extent
permitted by law, for any loss, damage, claim, liability, cost, or expense arising from the Client’s
misuse, misrepresentation, fraudulent use, unlawful use, or unauthorized distribution of Crodymi
LLC’s report or work product, and shall indemnify and hold harmless Crodymi LLC for the same.
Printed Name: Company / Firm (if applicable):
[See completed client details attached to this agreement] [See completed client details attached to this agreement]
Signature: Date:
[See completed client details attached to this agreement] [See completed client details attached to this agreement]
Phone: Email:
[See completed client details attached to this agreement] [See completed client details attached to this agreement]
Relationship to Vehicle / Matter: Best Time / Method to Reach You:
[See completed client details attached to this agreement] [See completed client details attached to this agreement]
We appreciate your trust in Crodymi LLC.
Ricardo Mitchell, M.Sc., B.Sc. | Founder and CEO, Crodymi LLC | Call/Text: +1 (940) 290-6052
rmitchell@crodymi.com | info@crodymi.com | www.crodymi.com | Dallas–Fort Worth, Texas (Hybrid
Operations – On-site & Remote)

Crodymi LLC – Forensic Animation Services Agreement
Retrieval & Analysis Authorization Agreement.
Between
Provider: Crodymi LLC ("Provider")
Client: [See completed client details attached to this agreement] ("Client")
Effective Date: ____ / ____ / [See completed client details attached to this agreement]
This Agreement governs the creation of forensic animations, scene visualizations, and related
trial demonstratives (the "Services"). It is intended for professional use in investigations,
settlement discussions, mediation, and court proceedings.
1) Definitions
• Animation (Demonstrative): A visual aid that illustrates witness testimony, physical
evidence, or expert opinion for clarity. It is illustrative, not a direct computation of
physics.
• Simulation (Substantive): A physics-based computation or reconstruction intended to
model real-world dynamics and produce quantitative outputs.
• Deliverables: Video files, still frames, exhibits, or playback packages specified in the
Scope of Work.
• Evidence Materials: Documents, EDR/ECM data, measurements, photographs, videos,
deposition transcripts, reports, and any other items supplied or obtained, for example,
Google map, for use in the Services.

Important: Unless expressly stated in the Scope of Work, Provider’s work is an Animation
(demonstrative) and not an engineering Simulation.
2) Scope of Work (SOW)
The initial SOW is attached as Schedule A and includes:
(a) objectives, (b) list of scenes/shots, (c) assumptions and references, (d) expected file formats
(e.g., MP4/H.264, 16:9, 4K or as specified), (e) milestones, and (f) pricing.
Any work not expressly included in the SOW is considered Additional Work (see §10).
2.1 Client Inputs & Data Exhibit
Client will provide all factual inputs necessary to produce the demonstrative animation,
including (as applicable) vehicle descriptions (year/make/model/trim), dimensions/spec sheets,
scene descriptions/measurements, CCTV/EDR files, photos, and any narrative/script
(collectively, “Client Materials”). The Client Materials listed in Exhibit A (Client Inputs &
Data) are incorporated by reference into this Agreement.
3) Collaborative Process & Client Feedback
The parties acknowledge that forensic animations are a collaborative process. Some projects
are simple and may be completed in a single step; others are complex and may require two (2)
or more revision rounds to finalize. The total project duration depends on the speed and
clarity of Client feedback and on the completeness of the Evidence Materials.
• Feedback Window: Client will review each milestone delivery and provide
consolidated, written feedback within 3 business days (or the SOW timeline).
• Enhancing Accuracy/Speed: Detailed, timely feedback; clear mark-ups; and
comprehensive evidence (videos, measurements, EDR, photos, transcripts) will increase
accuracy and reduce overall time.
• Silence = Approval: If no feedback is received by the deadline, the milestone is deemed
approved and the project proceeds.
4) Revisions
• Included Rounds: Unless otherwise stated in the SOW, up to two (2) consolidated
revision rounds are included after the first draft. Cosmetic fixes and typo corrections
within a round are allowed.

• Out-of-Scope or Additional Rounds: Changes requiring new geometry, new camera
paths, new events, new audio, new physical assumptions, or new/late evidence are
Additional Work billable at the rate in Schedule A or a pre-approved change order.
• Change Freezes: After Client Approval of a milestone, later changes to that milestone
are Additional Work.
5) Schedule & Milestones
Provider will use commercially reasonable efforts to meet milestone dates. Target dates may shift
due to (i) delayed feedback, (ii) late or evolving evidence, (iii) software/hardware issues, or (iv)
force majeure (§17). Rush fees may apply for Client-requested accelerations.
Timeline: 5–20 days from receipt of retainer and complete evidence; timeline extends for
delayed feedback or new evidence.
6) Client Responsibilities
Client will:
(a) designate a single point-of-contact;
(b) provide accurate and complete Evidence Materials;
(c) promptly identify disputed facts/assumptions;
(d) secure all third-party permissions for supplied materials; and
(e) review/approve milestones within the stated timeframe.
7) Evidence Handling & Chain of Custody
Where Provider receives evidence or derivatives (e.g., EDR downloads, native videos, photos,
measurement files), Provider will document collection, handling, transfers, and storage in a
Chain-of-Custody Log. Client agrees to coordinate access, shipping, and reasonable
preservation protocols. Provider will not alter evidentiary files except for standard working
copies or forensic workflow steps disclosed in the SOW or methodology memo.
• Confidentiality/Security: Evidence and case materials are confidential (§13).
• Retention: Unless otherwise required by law/court order, Provider may retain working
files for quality assurance and testimony support for 3 years after final delivery, then
archive or securely purge.

• Production: If Provider receives a lawful subpoena or court order for materials, Provider
will promptly notify Client (where permitted) and may charge reasonable costs for
collection and production.
8) Accuracy, Assumptions & Limitations
• Provider relies on Evidence Materials and assumptions supplied or approved by
Client/Client’s experts. If such inputs change, the animation must be updated (Additional
Work).
• Provider makes no guarantee that a court will admit or rely on any demonstrative or
simulation. Admissibility depends on jurisdiction-specific rules, foundation, and
sponsoring witness testimony.
• Provider’s opinions (if any) are confined to disclosed expertise; medical or legal
conclusions are excluded.
• No Guarantee of Case Outcome.
9) Deliverables & Acceptance
• Formats and delivery media are defined in the SOW.
• A deliverable is accepted when Client provides written approval or fails to respond within
the Feedback Window (§3).
• Provider recommends test-playing deliverables in courtroom hardware prior to
proceedings.
10) Change Management (Scope Creep)
Any request that alters the SOW scope, adds scenes, changes assumptions, introduces new or
superseding evidence, or requires re-work after milestone approval is subject to a Change Order
with revised fees and timeline. Provider will not proceed without written authorization.
11) Fees, Invoices & Payment
• Pricing: As stated in the SOW (fixed fee, milestone fees, or hourly).

• Retainer: A non-refundable retainer of 10% is due at signing; work begins upon
receipt.
• Milestones: Invoices may be issued at milestones; files may include low-resolution
watermarks until payment.
• Expenses: Client reimburses pre-approved travel, shipping, data-acquisition, or licensing
costs.
• Late Payments: Past-due amounts accrue 1.5% per month (or maximum allowed by
law). Provider may pause work and withhold deliverables or testimony scheduling until
accounts are current.
• Collections: Client pays reasonable costs of collection, including attorneys’ fees.
11.1 Non-Payment Clause
If full payment is not received within 30 calendar days following the completion of services,
Crodymi LLC reserves the right to apply a late fee of up to 10% of the total invoice amount. If
the outstanding balance remains unpaid beyond 60 days, we further reserve the right to pursue
payment through any necessary means, including but not limited to third-party collection
agencies and legal action. By engaging our services, you acknowledge and agree to this payment
policy.
12) Intellectual Property (IP) & License
• Default Rule (Creator Ownership): Unless otherwise specified in the SOW and paid in
full, Provider retains all IP rights to project files, source assets, and underlying models,
granting Client a limited, non-transferable, non-exclusive license to use the final,
rendered deliverables solely for this matter/case and its foreseeable legal proceedings
(pre-trial, mediation, arbitration, and trial).
• Work-Made-for-Hire (Optional): If the SOW designates the work as
Work-Made-for-Hire and the law permits, ownership transfers to Client upon full
payment. Provider retains a perpetual, non-exclusive right to internally archive and
reference the work for portfolio and credentialing unless the case is sealed or an NDA
forbids disclosure.
• Third-Party IP: Client warrants that supplied logos, footage, fonts, maps, CAD, or other
media do not infringe third-party rights, and indemnifies Provider for claims arising from
Client-supplied content.

• Project Files: Delivery of editable project files (e.g., Blender/Maya/C4D, textures, rigs)
is not included unless expressly purchased in the SOW.
13) Confidentiality & Privacy
Each party will protect non-public information received from the other and use it only for this
engagement. Provider may sign a reasonable NDA. Personally identifiable information will be
handled using reasonable safeguards.
14) Warranties & Disclaimers
Provider warrants that the deliverables will substantially conform to the approved SOW
descriptions and milestone approvals. EXCEPT AS EXPRESSLY STATED, THE SERVICES
ARE PROVIDED “AS IS.” Provider disclaims all other warranties, including merchantability,
fitness for a particular purpose, and non-infringement.
14.1 Limitation of Liability & Disclaimer
Crodymi LLC operates in good faith to support the court, clients, and all individuals in need of
our services. We provide expert services in accident reconstruction, animation, data retrieval, and
analysis, but do not manufacture the software or hardware used in our work. Accordingly, you
agree to hold Crodymi LLC, its employees, owners, agents, and any vetted third parties we may
engage harmless from all liabilities, losses, or claims arising from the performance or outcome of
this engagement.
We are fully licensed and authorized to use the tools, software, and devices necessary for our
services. While we follow national and international standards, courts, agencies, and clients may
have specific preferences. Unless explicitly communicated in writing prior to service, we will
proceed according to our established policies and accepted practices.
By signing this agreement, you acknowledge and accept our approach, and you agree that total
liability, for any reason, shall be limited to the amount actually paid to Crodymi LLC for
services rendered under this agreement.
15) Indemnification
• By Client: Client will indemnify, defend, and hold harmless Provider from claims arising
out of (i) materials or directives supplied by Client, (ii) misstatements of fact required by
Client, or (iii) use of deliverables beyond the agreed license.

• By Provider: Provider will indemnify Client for claims alleging that Provider-created
original content (excluding Client content or third-party assets) infringes a U.S. copyright
or trademark, limited to the fees paid under this Agreement.
16) Testimony & Expert Services (If requested)
If Provider (or its personnel) are asked to provide expert testimony, deposition, or live playback
support, such services are billed separately at Crodymi’s standard rates (subject to change)
plus travel and wait-time. Testimony dates are subject to calendar availability and prepayment
terms.
17) Force Majeure
Neither party is liable for delays or failures caused by events beyond reasonable control (e.g.,
acts of God, epidemics, power outages, strikes, supply failures, or government actions).
Deadlines will extend for the duration of the event.
18) Term, Suspension & Termination
Either party may terminate the material breach if uncured within 10 days of written notice.
Client may terminate for convenience upon payment for work performed and committed costs.
Provider may suspend work for non-payment; suspension extends deadlines.
19) Dispute Resolution & Governing Law
The parties will first seek to resolve disputes through good-faith negotiation, then non-binding
mediation in Dallas County, Texas. This Agreement is governed by the laws of the State of
Texas, excluding conflict rules. Exclusive venue lies in state or federal courts located therein.
20) Notices
Notices must be in writing and delivered by email with confirmation, overnight courier, or
certified mail to the contacts listed in the SOW.
21) Entire Agreement; Assignment; Severability

This Agreement (with schedules/NDAs) is the entire understanding. Changes must be in a signed
writing. Neither party may assign without consent, except to a successor in interest (e.g., merger
or sale). If any provision is unenforceable, the remainder stays in effect.
22) Signatures
Crodymi LLC (Provider)
By: [See completed client details attached to this agreement]
Name/Title: [See completed client details attached to this agreement]
Date: [See completed client details attached to this agreement]
Client
By: [See completed client details attached to this agreement]
Name/Title: [See completed client details attached to this agreement]
Date: [See completed client details attached to this agreement]
Signature: [See completed client details attached to this agreement]
Instructions
You may sign and upload a scanned copy of this document or reply to the information herein by
emailing rmitchell@crodymi.com or contact@crodymi.com, confirming your consent and
acknowledgment.
We appreciate your trust in Crodymi LLC.
Best regards,
Ricardo Mitchell, M.S., B.S.
Founder and CEO, Crodymi LLC
Phone: Call/Text: +1 (940) 290-6052
Email: rmitchell@crodymi.com | contact@crodymi.com
Location: Dallas–Fort Worth, Texas (Hybrid Operations – On-site & Remote)

Exhibit A — Client Inputs & Data (to be completed by Client)
☐ Vehicle details (year/make/model/trim)
☐ Vehicle dimensions/spec sheets
☐ Scene description & measurements / survey
☐ CCTV / dashcam/bodycam/drone footage
☐ EDR/ECM reports and native files
☐ Photographs/diagrams/maps
☐ Narrative/script/storyboard notes
☐ Other: [See completed client details attached to this agreement]

VEHICLE & CASE DATA ACCESS, RETRIEVAL,
ANALYSIS & AUTHORIZATION AGREEMENT

This Vehicle and Case Data Access, Retrieval, Analysis and Authorization Agreement (the “Agreement”) is entered into between Crodymi LLC (“Crodymi” or the “Service Provider”) and the client or authorized representative identified in the electronic submission (“Client”). The Client requests services relating to the vehicle, incident, claim, or other matter identified in that submission. The completed electronic fields, the Client’s selected authorizations and limitations, and the electronic signature record form part of this Agreement. This Agreement establishes the scope of authorization and the responsibilities of the parties; it does not, by itself, guarantee that particular data exists, can be recovered, or will produce any particular result.
1. Purpose and Scope of Authorization
Crodymi is authorized, to the extent lawfully permitted and within the authority held or obtained by the Client, to identify, inspect, access, collect, retrieve, preserve, review, document, analyze, and report on evidence relevant to the identified vehicle or matter. This authorization may encompass information originating from the vehicle, related modules or devices, electronic systems, associated software and accounts, fleet or third-party platforms, photographs, video, mechanical inspections, case records, and other lawful sources. Its purpose is to obtain and evaluate available information bearing on the vehicle’s condition, operation, movements, collision events, and surrounding circumstances.

Neither the existence of this Agreement nor selection of a service permits unlawful access to a vehicle, device, account, record, or third-party system. Where access requires additional owner consent, a court order, legal process, credentials, custody permission, or other authority, Crodymi may request that authorization before proceeding.
2. Matter, Vehicle, and Requestor Information
The Client shall provide the best information reasonably available about the incident or matter, including the date and location, case or claim reference, relevant agency or report number, and the identity and contact information of the vehicle owner, Client, requester, and vehicle custodian when known. Vehicle information may include the year, make, model, color, vehicle identification number (VIN), plate, storage location, and the location or custodian of keys or key fobs. When relevant, the Client may identify a claimant, defendant, or other involved party and persons permitted to receive data or reports.

The Client shall not guess about unknown facts. If information is unavailable or not applicable, it may be designated “Unknown,” “Reserved,” or “N/A.” The electronic form and any subsequent written corrections supply the case-specific information; this Agreement need not repeat every form field.
3. Authorized Categories of Data and Evidence
The specific categories authorized are those selected by the Client in the electronic form, subject to applicable law and any expressly stated limitations. The available categories include crash and module data, such as event data recorder (EDR) or black-box data and information in an airbag control module (ACM), front camera module (FCM), or other crash-related module; vehicle diagnostic information, including diagnostic trouble codes, freeze-frame information, SRS, ABS, ADAS, PCM, ECM, TCM, BCM, ECU, and related fault or status data; infotainment, navigation, GPS, telematics, connected-device, USB, application, timestamp, and relevant user-interaction records; and fleet or commercial-platform records, such as ELD, dispatch, route, speed, stop, ignition, geofence, and sensor logs.

Additional selectable categories include photographs, video, drone imagery, vehicle and scene documentation; mechanical inspection, measurements, mapping, three-dimensional scanning, photogrammetry, diagrams, models, animations, and reconstruction-related materials; ownership, title, registration, odometer, maintenance, repair, recall, and auction or salvage history; case documents and evidence obtained from lawful and authorized sources; and any other relevant vehicle-, device-, media-, mechanical-, telematic-, or research-related information specifically authorized in the submission.

Each selected category may involve a different scope, technical method, timeline, or fee. If the Client selects no category, authorization is limited by default to EDR or black-box-related data. Selection of a category does not guarantee collection of all possible material within it. Crodymi may engage qualified subcontractors, business partners, or technical specialists where appropriate, subject to lawful authorization and reasonable confidentiality safeguards. Any exclusion or limitation entered by the Client in the electronic submission is incorporated into this Agreement.
4. Services, Deliverables, and Additional Work
Depending on the work requested and what can be obtained, deliverables may include raw or native download files, data exports, screenshots, photographs, scan results, diagrams, notes, timelines, spreadsheets, summaries, technical analyses, opinions, or formal reports. A report may document a successful retrieval, an unsuccessful attempt, a technical limitation, missing information, or a finding that no qualifying event or expected data was recorded.

If travel, specialized tools, third-party services, additional inspection, expanded analysis, supplemental testing, or further authorization becomes necessary, Crodymi may issue a revised estimate or seek the Client’s written approval before work beyond the agreed scope. Consistent with the original authorization terms, where Crodymi is on site and reasonably determines that prompt action is necessary to preserve, recover, document, or protect relevant evidence, and reasonable efforts to reach the Client or authorized representative do not produce a timely response, Crodymi may exercise reasonable professional judgment and perform necessary protective work; associated reasonable charges may apply. This provision does not override applicable legal requirements or an express written spending limit.
5. Proposed Quote, Fees, and Payment Responsibility
Any amount entered in the electronic form is a proposed quote, not automatically an agreed fixed price or final invoice. The proposed amount must be mutually accepted by both Crodymi and the Client. The final charge shall reflect the services actually performed, applicable agreed pricing, and additional charges properly authorized under this Agreement. Crodymi shall disclose and obtain appropriate approval for changes to an agreed quote, except for the narrowly described time-sensitive preservation work permitted by Section 4. Submission of this Agreement does not collect a payment or automatically approve a payment plan.

Unless otherwise agreed in writing, payment is due under the applicable accepted quote, invoice, retainer, or separate billing arrangement. The person or entity requesting the work is responsible for applicable fees, expenses, and costs unless Crodymi expressly agrees in writing to bill another person or entity. The signer shall identify whether they are requesting the work individually or on behalf of a company, estate, insurer, law firm, or another principal, and shall have authority to bind that principal. As provided in the source agreement, if the responsible party is not properly identified, the signer lacks the stated authority, or payment is refused, the signer agrees to be personally responsible to the extent permitted by applicable law.

Charges may apply for approved rush service, travel, waiting, shipping, storage media, third-party expenses, expanded scope, reserved time, or scheduled, attempted, or partly completed work, even where access is denied or delayed, retrieval is unsuccessful, or no data is recoverable. Crodymi may withhold final deliverables pending satisfaction of payment obligations, subject to legal preservation duties and controlling written agreements. The source agreement provides for a late charge of up to ten percent (10%) on balances unpaid after thirty (30) days and suspension of work or pursuit of lawful collection remedies after sixty (60) days, in each case subject to applicable law and any separately agreed terms.

Any number of months requested in the electronic form is a proposal requiring separate approval from Crodymi, not an approved installment arrangement. No interest is imposed solely because a term is requested; any interest-bearing arrangement must be expressly disclosed and separately accepted by both parties in accordance with applicable law.
6. Good-Faith Professional Services and Limitations
Crodymi will perform the requested services in good faith using professional judgment, appropriate available equipment, and generally accepted technical and forensic methods in light of the evidence reasonably available at the time. Any findings should be evaluated together with other relevant evidence, witness information, measurements, inspections, and records. Crodymi does not warrant a favorable claim or litigation outcome, the existence of any particular dataset, a successful retrieval, or the admissibility of a specific record or opinion.

Crodymi does not manufacture the vehicles, hardware, modules, third-party databases, or underlying retrieval platforms. To the extent permitted by law, Crodymi shall not be responsible for missing, incomplete, corrupted, overwritten, inaccessible, or inaccurate third-party records; platform outages; encryption or account restrictions; damage or alterations caused by third parties; or conclusions drawn by others outside the scope of Crodymi’s work. To the extent legally enforceable, liability arising directly from the particular engagement is limited to the amount actually paid to Crodymi for the specific services giving rise to the claim.
7. Vehicle Access and Handling
In performing authorized work, Crodymi may connect diagnostic or data-retrieval equipment, apply battery support or external electrical power, access connection ports and modules, and reasonably remove, reposition, or handle nonstructural trim, covers, panels, and fasteners as necessary for lawful inspection, testing, preservation, documentation, or retrieval. Crodymi will use reasonable care. The Client acknowledges that preexisting crash damage, corrosion, fire or water exposure, deterioration, storage conditions, repairs, or missing components may interfere with retrieval or affect component condition.
8. Confidentiality, Data Handling, and Retention
Crodymi will use reasonable administrative, technical, and organizational measures to preserve the confidentiality and integrity of collected evidence and case material. Information may be processed for the authorized services, communications, billing, documentation, recordkeeping, and lawful case-related purposes and shared, as reasonably required, with the Client, designated recipients, authorized representatives, courts, insurers, experts, contractors, service providers, or pursuant to legal process.

Unless law, court order, preservation duties, written agreement, or other controlling obligations require otherwise, Crodymi may retain case materials, data, working files, and final deliverables for up to three (3) years after the matter concludes and may subsequently archive or securely dispose of them. A Client request for return, transfer, or destruction remains subject to legal preservation duties, recordkeeping requirements, professional obligations, and outstanding payment obligations. Some infotainment, cloud, telematics, or connected-device data may include personal, location, usage, or communications information unrelated to the incident; Crodymi will endeavor to limit its access, evaluation, and reporting to relevant, necessary, lawfully authorized material.
9. Release and Client Responsibility
Once reports, native files, data, photographs, or other deliverables have been released to the Client or an authorized recipient, that recipient assumes responsibility for their subsequent storage, security, backup, use, and distribution. Crodymi is not responsible, to the extent permitted by law, for subsequent corruption, disclosure, modification, loss, misuse, or unauthorized redistribution outside its control. The Client is encouraged to preserve original copies and maintain secure backups. Additional information may be available in Crodymi’s Privacy Policy.
10. Legal Authority and Proof of Authorization
The Client represents that they have the legal authority required to authorize the access and activities selected in the electronic form. The Client shall identify the legal basis or bases that apply, which may include being the vehicle’s owner or lessee; the administrator, executor, or personal representative of the owner’s estate; an attorney or other authorized legal representative; a law enforcement or government representative acting under proper authority; an insurer, employer, fleet operator, management company, or other entity holding documented authority or owner permission; or another person with legally sufficient written or documented authorization.

The Client shall identify the vehicle or data owner or custodian when known, state any limits on their authority, and provide evidence of authorization if reasonably requested. Selection of a category does not establish legal authority where such authority does not exist. Crodymi may suspend or decline work until adequate authority is confirmed.
11. Cancellation and Revocation
The Client may revoke the authorization or terminate the engagement by written notice to Crodymi. Upon receipt, Crodymi will stop further active collection or analysis subject to applicable preservation obligations and lawful handling or disposition of evidence already collected. The requesting or responsible party remains liable, to the extent permitted by applicable law and agreed terms, for services performed, time reserved, scheduled or attempted work, travel, third-party charges, and costs incurred through the effective termination date.
12. Governing Law and Dispute Resolution
This Agreement shall be governed by Texas law except where another controlling law applies. Before filing an action relating to the engagement, the parties shall make a good-faith effort to resolve the dispute through discussion and informal resolution. If those efforts are unsuccessful within a reasonable period, a party may seek relief in a court of competent jurisdiction in Dallas County, Texas, unless applicable law requires another forum.
13. Electronic Consent and Acknowledgments
By selecting the applicable authorizations, acknowledging the terms, and applying an electronic signature, the signer represents that the information submitted is accurate to the best of their knowledge, that they have read and understood the Agreement, and that they consent to its execution and retention by electronic means. The signer authorizes Crodymi, within the scope selected and to the extent legally permissible, to access, inspect, document, preserve, collect, retrieve, review, analyze, and report on relevant vehicle, device, crash, and case materials. The electronically recorded selections, authorization limits, submitted identity information, date and time, and signature are incorporated into the signed agreement record.

The parties intend to act consistently with applicable legal restrictions and safeguards, including the Driver Privacy Act of 2015 as it applies to event data recorder information, the Drivers Privacy Protection Act of 1994 as it applies to regulated motor-vehicle records, and Section 5 of the Federal Trade Commission Act in relation to unfair or deceptive practices and personal-information handling. These references do not create authority to access data where consent, process, or another legal basis is required. The Client shall use any report or work product only for lawful case-related purposes and shall not falsify, selectively distort, fraudulently misrepresent, or misuse the material.